2008-02-25 Regular Council Session Agenda

Home Browse Search

Council Agenda Item Cover _________________________________________________________________ MEETING DATE: February 25, 2008 AGENDA ITEM TITLE: Information Technology Assessment Contract AGENDA SECTION: Consent CAN THIS ITEM BE RESCHEDULED? : No BACKGROUND REVIEW: The City Manager, Deputy City Manager and Information Technology (IT) Director prepared a request for proposal for an IT Organizational and Needs Assessment. The goal of the assessment is to provide a holistic review of how well the City is utilizing and applying technology, personnel and other additional resources for existing and future programs and projects that may be identified through strategic planning. Other areas to be reviewed are network topology, applications, training and past and future budgeting. The plan is to interview key City stakeholders including Council, Administration, Department Directors, key users and all technology staff. Topics will include staff’s understanding of technology applications, how current service/support needs are being met and an understanding of future needs. Technology use will be analyzed organization-wide to determine any efficiencies/deficiencies in management and organization. The consultant will prepare a finalized document including recommendations for improvement. The end result will be an objective outside viewpoint which will be better able to describe the technology environment of the City so that all parties making decisions on functions, funding, services and projects can intelligently and conscientiously assign resources that are appropriate and adequate. The review team, headed by Janet Watson, interviewed all three consultants responding to the RFP. The proposals are as follows: PTI……………………………………………….$25,000 FPOV……………………………………………$15,000 River City Technology Group………………… $12,500