2008-08-25 Regular Council Session Agenda

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Council Agenda Item Cover ____________________________________________________________________ MEETING DATE: August 25, 2008 AGENDA ITEM TITLE: Transfer Station, Parking Areas & Storage Facilities – Site Study AGENDA SECTION: Consent CAN THIS ITEM BE RESCHEDULED? : NO BACKGROUND REVIEW: The City published a request for proposals in the St. Louis Post Dispatch and St. Louis American newspapers for a site study of the transfer station, parking, office and storage areas and preliminary design. Four firms responded - Bond Wolfe, Chiodini, Trivers and Terracon. The City offered interviews to all four firms. Terracon declined to interview because it only bid on the construction management portion of the bid. The City interviewed three firms: Bond Wolfe, Chiodini, and Trivers. The city ranked the firms based on their implementation strategy, understanding of the request for proposals, understanding of floodplain issues, overall experience of projects of similar scope and size, qualifications of the personnel, price and references, resulting in the following ranking: RankOriginal DBEFlood Plain Study ProposalParticipationIncluded Company Price 1. Bond Wolfe 1$108,760 20%Yes 2. Chiodini 2$82,500 20%Yes 3. Trivers 3$150,550 17%No Once the interviews were complete, the City staff continued discussions with the top two - Bond Wolfe and Chiodini. The city removed the flood plain study to bid this item separately for a cost savings. Both firms had an opportunity to provide their final best offer with the following results: Hours Average Company Best & Final Offer Cost/Hour 650 $128.06 1. Bond Wolfe $83,240 2. Chiodini $70,275 522 $134.62 The City recommends selecting Bond Wolfe to perform the work because the city will receive almost 25% more work hours at a lower cost than for Chiodini. The City will only have to pay for the actual hours used. The City budgeted for this project in the Solid Waste Management Budget and the General Fund Budget for FY08. The total amount budgeted was $285,000 which will include other specific studies such as a geotechnical study and a flood plain study. RECOMMENDATION: Staff recommends approval of the contract to Bond Wolfe in the amount of $83,240.