2008-10-06 Regular Council Session Minutes

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3. Single Stream Recycling Containers contract was recommended for low bidder, Armor Equipment for $77,167. The remaining grant money of $12,833 will be used to purchase additional 96 gallon carts for recycling. Mr. Wagner moved to approve the consent calendar, seconded by Mr. Glickert and was approved unanimously. The Tire annual bid was removed from the consent calendar and postponed until next Council meeting. I. CITY MANAGER’S REPORT 1. Liquor license request for Food for Less was moved for approval by Mr. Sharpe, Jr., seconded by Mr. Glickert and was approved unanimously. 2. Conditional Use permit – 941 Maryland, Coffee House & Chocolate Shop was moved for approval by Mr. Price, seconded by Mr. Glickert and was approved unanimously. 3. IT assessment The director of IT Leisha Meine presented to Council a follow-up of IT assessment recommendation of goals to be achieved. The first goal discussed was to improve communications and planning between IT and all City organization layers. Ms. Meine now sends out periodic status emails to city staff and periodic updates to Council of the state of I.T. She formed an IT Core committee to review, discuss and schedule IT projects. The strategic plan has been modified to a two year action plan and a three year projects plan for technology. Ms. Meine covered IT department’s assessment of support and network goals. IT has adopted VMWare to consolidated servers to save on maintenance, electricity and is also looking into ways to co-locate to provide a duplication of system. The full virtualization should be reached in 2011. Ms. Meine provided estimated cost of improvements. She provided a report to the Council of Single Point of Failure, which identifies points of failure of equipment and people and the costs and recommendations to provide redundancy in those areas. The next extensive project the director and IT Core Committee is working on is preparing a data disaster recovery plan. The other concern is having generators for continuity of City service. Ms. Ricci asked Ms. Meine what would be the top three items to be considered on the point of failure list. Ms. Meine said it would be the IT Director, the co- location off site and having an emergency fund. Ms. Meine stated that the Deputy City Manager would have information of the agency that could step into the IT department in case of an emergency. Ms. Ricci asked about the budget software system. Ms. Meine stated that the servers and software are installed and it would be approximately an eighteen month process after the transfers of files. 4. Study Session Schedule The Council asked Ms. Feier to reschedule a complete Study Session on City benefits and a meeting for continued discussion on the flooding for updates on the status and long term plans to address the problem of River DesPeres’ flooding.