05/02/05 Regular - Laserfiche WebLink

Home Browse Search

Mr. Ollendorff recommended splitting the award to each of the vendors for the items which they were low bidder. The breakdown follows: $11,811.68 to Industrial Soap; $5,724.96 to Corporate Express; $483.48 to Zep; and $2692.26 to New System for a combined total of $20,712.38. 3. 2005-2006 Annual Order - Police Uniforms Invitations to Bid were sent to five possible sources with the following response: Leon Uniform $37,200.30 Prices for twenty two of the forty two items bid on last year’s bid remained the same as last year. Leon Uniform has provided excellent service to the Department in the past. Therefore Mr. Ollendorff recommends an award be made to Leon Uniform for their bid of $37,200.30. 4. 2005-2006 Annual Order - Tires: Bids for furnishing tires for the:2005-2006 fiscal year have been received. Invitations to Bid were sent to six possible sources with the following responses: Partner Tire $26,734.36 Dobbs Tire $28,654.00 The City Manager recommended making the award to Partner Tires for $26,734.36. Ms. Welsch commented for the record that during budget sessions she would like the City Manager to describe the procedures which guarantee that goods ordered are received. She wanted to know which procedures are in place. Ms. Welsch then moved approval of these items and Ms. Brot seconded, which carried unanimously. Ms. Brot asked the City Manager about the statement that invitation to bids was sent to eleven sources. How is it that you see in the new system that there were eighteen 'no bids' and we gave it to eleven sources? She said that she must not be using the table right or otherwise the graph is really goofy and under Corporate Express it doesn't say anything about any other bid. She asked the City Manager to explain more about this and how bid awards are split. Mr. Ollendorff said the bidders bid upon all the individual items and some items are no bid or are priced higher or lower than other competitors. Bids are split to make sure the City purchases the lowest cost items across all the bidders responses. Ms. Brot asked: "How does this compare with previous years? Is this the way it usually works out with this type of supplies?" and Mr. Ollendorff said it was, except with uniforms. Some years two or three bids are received; two is the most ever received. Leon is the leading supplier of uniforms for police gear. Ms. Brot continued: "As long as I can see you are choosing excellent service, but I I did wonder on the uniforms why no one else bid. Do you have any idea why?" Mr. Ollendorff explained that they are a specialty firm that handles most of the Police contracts in the area. They have the largest stock so most of the police Officers can just go there and purchase everything they need, instead of having to buy from different firms. They have very competitive prices. Occasionally other companies come along and provide a new bid, but this company, year in and year out, has the widest selection and best quality.