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CCouncil Aggenda Itemm Cover <br />__________________________________________________________________________ <br />MEETINNG DATE: <br />MMay 18, 20099 <br />AGENDDA ITEM TITTLE: <br /> VVacant Lot MMowing Contract <br />AGENDDA SECTION: <br />CConsent <br />CAN THHIS ITEM BE RESCHEDDULED? : <br />No <br />BACKGGROUNDRREVIEW: <br />Inn order to mmaintain the appearancee of the Cityy, and for puublic <br />healthand sanitaryy reasons, the Public WWorks Depaartment maintains 72 vvacant lots. In <br />2007,tthe City deteermined thaat it could reealize cost ssavings by ccontracting out for mowwing <br />services, resulting in a reductioon in force inn the Publicc Works Streeet Division. Based on the <br />City’sssuccessful eexperience inn 2008 withh this contraact, the City bid this season’s contract <br />with twoo additional optional yeaars. The Citty budgeted $50,000 for the mowingg season. Each <br />season, the vacantt lots are cuut every 10 – 14 days, allowing forr approximattely 25 mowwing <br />cycles. In additioon, when pprivate propperty owners fail to maintainmminimum grrass <br />maintennance standdards througgh the Commmunity Deveelopment’seenvironmenttal enforcemment <br />programm, the Publicc Works Deppartment is rresponsible ffor mowing tthe lots. <br />Invitatioon to bids were issued tto twelve loccal lawn caree vendors, wwith the folloowing propossals <br />submittted: <br />nnrr <br />sstdddd <br />Vendor Base YeaarTotal 12 YeaarTotal223 YeearTotal33 <br />Price/CyccleYearPrice/CycleYearrPrice/Cyycle Yearr <br />Got Grrass LLC $1,975 $49,3755$1,975 $49,3755$1,975 $49,3775 <br />Beckmman Bros. Inc $2,860 $71,5000$3,125 $78,1255$3,395 $84,8775 <br />LawnCCare Co. $3,535 $88,3755$3,535 $88,3755$3,535 $88,3775 <br />For moowing smalll, medium aand large aadditional loots as needded identifieed through the <br />environnmental enfoorcement proogram, the bbids were: <br />Vendor All 3 Yearss <br />Avg. Price/LLot <br />Got Grasss LLC $288 <br />BeckmanBros. Inc $500 <br />Lawn Caree Co. $700 <br />RECOMMMENDATIOON: <br />Staffrecommendds awardingg the contracct to the lowwest bidder, Got <br />GrassLLC, for ann amount noot to exceedd $50,000. Got Grasss LLC is a minority owned <br />companny. The CContractor hhas not peerformed woork previoussly for the Public Woorks <br />Departmment, but bbased on ppositive refeerences and an inspeection of thhe Contracttor’s <br />equipmment and humman resourcces, the Contractor appeears capablee of performing the required <br />services. <br /> <br />