2009-11-20 - Laserfiche WebLink

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To: Honorable Mayor Adams and Council From: Julie Feier, City Manager Date: November 20, 2009 Subject: Weekly Update Mercury Associates, the consulting firm completing the fleet analysis, met with Fleet departmental fleet liaisons in August 2009 to discuss the purpose of the Utilization Study and provide handout information. The fleet liaisons created a list of vehicles and equipment for removal from the fleet. A physical inventory was taken of all available vehicles. Mercury conducted interviews with various fleet customers in September 2009 to establish vehicle requirements for each department. The data was combined into a draft report in October 2009, which is attached. As recommended in the report, we have already moved forward with disposing more than 60 units of vehicles and equipment through the successful on-line Surplus Auction with purplewave.com. In addition to auction proceeds of over $148,000, it is estimated that we will reduce our annual maintenance and repair costs for the eliminated units by $30,000. This does not include the avoided year over year replacement cost. However, we continue to face some challenges with eliminating low-use vehicles citywide. Staff is working with the consultant to develop a process to eliminate low-use or obsolete units and return the best value to the city. Mercury Associates is in the process of preparing the final report. The final report will include information regarding "rightsizing" the fleet and a 5-year fleet replacement plan.We anticipate that the final report should be completed in December. After reviewing Council’s study session schedule, the earliest we can bring the consultant in for a presentation would be the February 1 budget study session. overview of their five-city fire department study ESCI Consultants provided an Thursday night. The consultants provided a thorough assessment of University City, Olivette, Clayton, Richmond Heights and Maplewood FIRE & EMS services. A hard copy of the document is available at the library or at Centennial Commons. To view a digital version of the document go to the Fire Department’s page on the City website next week at http://www.ucitymo.org/index.aspx?nid=79. University City Public Library will be closed all day on Wednesday, December The 2 and Thursday, December 3. The Library will perform a system upgrade required for their automation system. Because of the upgrade, the library’s automation system will be unavailable in the library and online. The library will use this closed time to complete