2011-03-28 Study Session - Laserfiche WebLink

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equipment maintenance contracts. Ms. Ricci asked about line item for on-line training and how it compared to the line item for staff training. Ms. Watson said the on-line training is something they can participate in and is an on-going contract. She said it could fall under staff training as well. Ms. Watson said line numbers in 6000 series are for services and line numbers in 7000 series are for the purchase of items. Ms. Ricci asked how Professional Services was defined. Ms. Watson said that line item would vary from each department as to what is included in it. It would be used for different kind of services such as hiring a consultant or hiring a professional level service that did not have an on-going contract. Ms. Watson moved to the Financial Administration division Ms. Watson said there was one less position in Finance than in previous years. She said one of the largest items here was the auditing contract and the City is currently issuing an RFP for a new contract period. Under 6010 Professional Services was the other $10,000 for the New World one- time data base upgrade for a total of $15,000. Ms. Watson said under maintenance contracts a larger expense was for Brinks pick-up of cash from City Hall. Ms. Ricci said this is an example of what she has been talking about. She said Maintenance Contracts were under line item numbers starting with 6000 and then Office Equipment Maintenance Contracts were under line numbers starting with 6400. Ms. Watson said that under 6400 the contract would be for something like a postage meter machine or a stuffer or some kind of small piece of office equipment. In continuing, Ms. Watson said one of the largest items the Finance Department has is postage which included all of the City’s postage except the postage for refuse bills. She said the City does bill the library for postage they use. In advertising she said there are some large public hearings that have to be advertised. Ms. Watson said that some insurance policies are only the Finance budget - for Employee Bonds and for an employee dishonesty policy. She said there are two copiers charged to the Finance Department, since the Print Shop is housed in this department. Ms. Watson said Training it would include monthly meetings/seminars. She said the banking fees were netted against the interest the City receives and next year there would be a RFP listed for banking services. Ms. Watson noted in Office Supplies, that all paper for the City was charged in this department. She said the other large item would be parking meters parts where for the past few years $20,000 was budgeted. This year that amount is reduced to $16,000 for 2012. In reference to the HR expenses, Mr. Price asked about the differences in unemployment, how long was it projected for the amount budgeted for 2012. Ms. Watson said these numbers are only an estimate at this point. The City has been caught up in the Federal Government’s extensions of unemployment coverage. Ms. Watson said the City pays actual costs instead of paying into an insurance policy for unemployment coverage. Mr. Walker ended this study session at this point and said it would continue on April 11 with Informational Technology, CALOP and the City debt payments along with the department of Community Development. Meeting adjourned at 6:24 p.m. Joyce Pumm, MRCC City Clerk