2007-02-23 CALOP Commission - Laserfiche WebLink

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MINUTES OF THE CALOP COMMISSION MEETING FEBRUARY 23, 2007 In The meeting convened in the Conference Room, Second Floor of City Hall, at 9:05 a.m. attendance were Ed Nickels, Eric Friedman, Eleanor Mullin, Gladys Creer, Jim Kirchherr, Mae Etta Weston, Karol Walters, Marla Roach, and Cameron Sanders and City Attorney John Mulligan. Minutes: there were corrections to the minutes; approval deferred until next meeting. Treasurer's Report: no report this month; Eric is meeting with the new finance director to develop report, and will work with Ms. Feier to create the 2007 budget. New Meeting Date: we confirmed our vote from the last meeting that future meetings be held on the SECOND THURSDA Y of each month. Notice needs to be sent to the City for posting. Requests from new grantees: last meeting we passed a Motion asking that a grantee provide additional information before we approved the grant. We then learned that this is standard procedure for all grantees. The two in question have complied. Request for additional funds: Steve Behrens is requesting additional money for the Centennial Film. He will be asked to the next meeting to explain. Eric moved we adopt a proposal to explore with the City the use of City services to provide our administration. The commission as a whole shall be involved in the exploration of this issue with the City. Eleanor seconded. A lengthy discussion followed of why we proposed this now, when some months ago we thought this was not viable and an. Executive Director could handle things far more efficiently. The basic answer was that the officials who seemed to make information hard to obtain are no longer there, and new officials are happy to help and have new procedures. Comments were made that suggested we need to give more time to seeing if the Exec. Director method works. Cameron stated he has been somewhat hindered in trying to accomplish things, that the the city workers are not capable of providing what we need and that he has been working very hard on the regular grant round, and the oral history project. Comments were made that problems that were in existence two years ago have not yet been resolved. Eleanor had checked the Library's set of CALOP tapes. The librarian said they have been given no tapes, except' U City the First Hundred Years' since 2004. Marla said Charter also has had no new tapes since then. Nothing has been done in regard to digitalizing or otherwise preserving old master tapes. Gladys remarked that as a relatively new member, she is still unclear as to our purposes and objectives, and our responsibility to the citizens of U. City. Attorney Mulligan spoke about the Commission seeking 501 (c)(3) status. In an letter from him from years ago, he stated that CALOP can seek other funds, which would qualify as tax exempt under the City. Eleanor called the question of the Motion. The Motion passed. The next meeting is set for Thursday, April 12, 2007, at the CALOP office, 630 Trinity, 6:00 p.m. The meeting was adjourned at 11:00 a.m. Respectfully submitted, Eleanor Mullin, CALOP Secretary