U City Library Board Minutes 03-11-2009

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University City Library board meeting minutes, 3/11/2009 Attendance Members Present: William Baldwin, Gwen Beckwith, Mary Costantin, Susan Glassman, Joy Lieberman, Larry Nolan, David Stokes, Kyle Walker Members Absent: Patrick Gallagher City council liaison: Bryon Price Library staff: Linda Ballad -Director, Patrick Wall -Asst. Director The meeting of the University City Public Library board was called to order at 5:18p.m., 3/11/2009 by David Stokes, President. Minutes The minutes from the meeting of February 1 1, 2008 were approved, as were the written minutes from the Building & Grounds, Personnel & Policy, Budget & Finance committee meetings from February 3, Feb. 11 and March 9. Correspondence The Library received word that at this time we are not eligible for Gates Foundation funding for assistance in new PC purchases because the current PCs are not considered too old; the library will investigate a LSTA grant. The prosecution of Mr. Cradock was successful and the library has received full reimbursement of the money originally paid to Mr. Cradock for the outdoor benches that were never installed. Linda received a letter from our state representative, Maria Chapalle-Nadal, after Linda and Christa recently had visited with Maria during their trip to Jefferson City. Friends' report The Friends will host the annual staff lunch on March 27. April 6 will be the annual Friends meeting. May 2 will be Trivia night. Council liaison Councilman Price briefly reviewed progress on Olive St. development and that the city council would likely not put a property tax increase on the August ballot, but would likely include a sales tax increase. The city's revenue from county sales tax receipts is down roughly $2 million. Librarian's report a. Linda provided information from Bond Wolfe reporting on these library areas: roof replacement, lighting changes, public restrooms, HVAC system. b. Bids for electric hand dryers for the public restrooms were received. Switching to dryers would eliminate the expense of paper towels as well as the mess and nuisance when patrons misuse the towels. c. Monthly circulation figures continue to grow. Linda is investigating what the cost would be for a second self checkout station that would be located on the first floor (the current station is in the youth services area on second floor). Circulation workloads are particularly heavy on weekends. On the first Sunday in March over 1,400 items were checked out and 1,100 checked in (approx. 600 items/hour). d. Linda provided current fiscal year income and expenditure information; there is a suspect figure for income from interest for the year to date. The full year estimate is $50,000 and at this point (66.6% of the year elapsed) only $14,534 (or 29.07%) was reported as received. Actions Page 1 of 3