U City Library Board Minutes 04-15-2009

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University City Library board meeting minutes, 4/15/2009 Attendance Members Present: William Baldwin, Gwen Beckwith, Mary Costantin, Susan Glassman, Joy Lieberman, Larry Nolan, David Stokes, Kyle Walker Members Absent: Patrick Gallagher City council liaison: Bryon Price -absent Library staff: Linda Ballad -Director, Patrick Wall -Asst. Director The meeting of the University City Public Library board was called to order at 5:21 p.m., 4/15/2009 by David Stokes, President. Minutes The minutes from the meeting of March 13, 2008 were approved. Correspondence None. Friends' report Harper Banes' talk was well attended at the annual meeting; the Friends made a 52000 donation to the library for the summer reading program. Trivia night is scheduled for May 2. Council liaison Councilman Price was not present. Librarian's report a. The library director is to solicit a request for qualifications to Bond Wolfe and other firms to do the project management of the roof replacement project so that a firm can be chosen. b. The self check machine was relocated from the second floor to the end of the first floor circulation desk for patrons' use. c. Printing by patrons from PCs has been switched topay-before-printing to reduce paper use and abandoned print outs. d. The library has been granted $8450 over two years by the Gates Foundation for new computers and operating expenses; the library will have to provide a $4550 match. e. An amended LSTA grant for a community survey costing up to S 14,000 was approved. f. Linda asked the board to think about any alternative solutions for dealing with our AIV (esp. DVD) media. Currently significant staff time is needed to retrieve items for patron checkout. The staff is considering an enclosed area where the items could be retrieved directly by patrons and checked out. g. Two more board members' (Mary, Gwen) terms are expiring and the city council will be asked to name replacements. Patrick Gallagher's term expired in 2008 but the council has not yet named a replacement. h. Library staffer Karen Clodfelter has been named the first recipient of the Irene Eveland - New Storytellers Award. The award will be presented on April 30 at the Missouri Botanical Garden. Karen has been the library's storytelling person at the annual Pioneer Day at Our Lady of Lourdes in UCity for several years. Actions a. A member moved that the updated draft budget for 2009-2010 be accepted. The motion was seconded and approved. b. After some discussion, a draft revised Materials Policy was referred to committee for review and recommendations to the whole board after their review. Page 1 of 2