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an additional nine (9) spaces designated for parking on the south side of Loop South just west of Melville Ave. Also, Washington University donated two (2) vacated parcels to create additional 15 spaces of public parking. Mr. Owens also explained that this project will include the raised crossings (also called speed tables) on each intersection where the trail crosses the streets. It also functions as a traffic calming on these intersections. Approval of Minutes June 9, 2010 2. The minutes from the June 9, 2010, were approved unanimously. Traffic Commission Annual Report 3. Commissioner Patterson started by discussing the Traffic Commission Annual Report. This report includes all the requests that were discussed by the Commission in the fiscal year 2009 – 2010. Based on the number of meetings where actions were taken, and to value the time of all commissioners, he proposed not to meet every month, with the exception of the months the commission is off, and to present informational meetings for educational purposes, and to group the action items in the meetings to assure a quorum is reached so action items can be voted upon. Commissioner Bondareff stated that her concern is the amount of time requestors will have to wait for the item to be discussed after submitting a traffic request. Ms. Gutierrez explained that administratively there is no control over when the traffic requests are submitted by the residents, and they can present items similar in scope to the one submitted in July 2010 via email (stop signs warranted), to be approved in such a manner. Commissioner Patterson offered the option to allow residents to present traffic items with a simpler scope via email. Commissioner Brot asked if the administration is in agreement to hold meetings electronically. Ms. Gutierrez explained that a previous request to install a stop sign submitted via email in the month of July 2010 was approved by the City Council with emails supporting the Traffic Commission recommendation. Commissioner Patterson offered to assist the Traffic Commission in drafting a set of Bylaws and including a policy ing that meetings can be held electronically when the request does not require discussion or the resident’s input. Commissioner Bondareff finds it beneficial and agrees to meet every month. Commissioner Brot agreed with both Commissioners Patterson and Bondareff, and stated that good Bylaws would help improve the decision making process through the Commission and therefore the Council. Commissioner Henderson stated that the Commission needs to make sure the residents communicate with the Commission and that feedback is provided to the residents on their requests. She also agreed that for smaller items, it is acceptable to vote electronically. Commissioner Patterson emphasized the importance for the citizens to attend the meetings and for the Traffic Commission to have a quorum so that action can be taken on their requests. It will be beneficial for the commissioners to discuss this at the next meeting and identify the meetings that will need further action items. Commissioner Brot recommended that Commission and Council make an additional effort to recruit members to fill the one vacant position. Commissioner Henderson reiterated Commissioner Brot’s message. Commissioner Bondareff commented on the report provided by Public Works staff, and asked to include quotation marks to the names of the street signs. Commissioner Brot agreed with the report, the way it was presented. Commissioner Patterson would like to see instead of an Annual report, a monthly update from Public Works on actions taken and/or follow up actions at each meeting for each request. Traffic Commission Minutes – September 15, 2010 Page 2