2011-05-09 Study Session - Laserfiche WebLink

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reductions in line items were due based on actuals over the last couple of years. Ms. Shields- Benford continued through each line item briefly explaining what was included in each category. Ms. Shields-Benford next covered the Fleet Division, which is responsible for purchasing and maintaining vehicles and equipment for the city departments. Fleet maintenance charges all operating departments a rental fee therefore recovering their cost. The staffing equated to six full-time employees: one fleet manager, a lead mechanic, four mechanics and ⅓ of the time account clerk whose duties are divided between the streets, fleet and solid waste management divisions. She said that Personal Services budget is approximately $444,000 for the year of 2012. She noted the fleet manager is on call 24 hours a day and is backed up by a designated lead mechanic. An amount of $7,000 was allotted, an increase of $1,000 from the previous year, due to old equipment that could result in break downs. Mr. Crow asked how the amount in line item 7370 Institutional Supplies increase from $620.54 to $3,500. She said in 2009, it was $3,000, but there has not been a fleet manager so those items were not ordered. Ms. Shields-Benford said it was a placeholder in case it would be needed. Ms. Shields-Benford said that the biggest category for account #7610 Fuel, Oil & Lubricant. She gave an extensive overview of this category and said this category was reduced by $10,000 again based on previous actuals. She noted the City pays one cent over the wholesale average price and does not pay Federal taxes. Ms. Shields-Benford continued with an overview of Solid Waste Management starting with Bulk Leaf Operations and a brief explanation of each budget line item. Next she presented an overview of Solid Waste Operations with brief explanations of each line item. Ms. Benford noted they pick up trash for approximately 12,000 resident and commercial accounts. She said there are eleven full-time positions: one superintendant, one crew leader, who serves as supervisor in the absence of the superintendant, nine Class A Commercial Drivers and Licensed Equipment Operators, and, again ⅓ of the time of an account clerk .for a total personnel cost of $794,000. Ms. Shields-Benford noted that they apply for grants when applicable, but cannot rely on receiving any because it is very competitive. Ms. Shields-Benford continued with the Streets Division. The major emphasis of this division was on the maintenance of the streets, sidewalks, lights, signs, bridges, fences on public right of way, benches, alley clean-up and responding to snow and ice control. The streets division has a total of: twelve full-time staff: a crew leader, one work leader, 1/3 of the time account clerk, and also nine equipment operators for a total of $804,000 for personnel which is lower than in 2011, due to the reduction of the street superintendant position. She again went through each line item with a brief description. Mr. Walker said that there was not enough time for Ms. Evelyn Shields-Benford to continue with her presentation for Public Works and would continue at the next Council Study session on May 23. Meeting adjourned at 6:24 p.m. Respectfully submitted, Joyce Pumm, MRCC City Clerk 2