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Council Agenda Item Cover <br />___________________________________________________________ <br /> <br /> <br /> <br />MEETING DATE: <br /> October 9, 2006 <br /> <br />AGENDA ITEM TITLE: <br /> Copier and Printer Maintenance Contract <br /> <br />AGENDA SECTION: <br /> Consent Agenda <br /> <br />CAN THIS ITEM BE RESCHEDULED? : <br />No <br /> <br />BACKGROUND REVIEW: <br />Invitations to Bid were issued to twelve local vendors to lease eleven multi-function copiers and <br />to provide maintenance of twelve network printers. The following bids were received: <br /> <br /> Vendor Annual cost-Copiers Annual Cost- Printers Total <br /> Ikon $53,024.99 $17,290.00 $70,314.99 <br /> DNT $25,520.00 $ 5,900.00 $31,420.00 <br /> Copying Concepts $51,040.00 $ 6,825.00 $57,865.00 <br /> GFI Digital $39,864.00 $ 5,373.00(1-No Bid) $45,237.00 <br /> SBP Image Solutions$28,292.00 $12,397.00 $40,689.00 <br /> Progressive Business$23,760.00 $ 5,988.00 $29,748.00 <br /> <br />After review of the bids it was determined that Progressive Business was non-responsive due <br />to several exceptions taken to the contract requirements. The three low bidders were asked to <br />provide the equipment bid to be demonstrated to City staff prior to award. DNT could not <br />provide all equipment as bid and City staff had some complaints with the equipment that had <br />been provided. The equipment provided by GFI and SBP was found acceptable by City staff. <br /> <br />RECOMMENDATION: <br /> Approval of SBP Image Solutions’ contract for $40,689. <br /> <br /> <br /> <br />