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Session 1693. Minutes <br />May 5, 1997 <br /> <br />Section V. Entertainment, Registration and Telephone Expenses: <br />It was the consensus of Council not to reimburse any social or entertainment fees. Some exceptions could be approved by <br />the Mayor. Mr. Wagner said that the Council was on the honor system, and they should remove questionable charges <br />before presenting them for reimbursement. Registration fees should be made as early as possible to take advantage of <br />discounts. Business calls, including internet and fax transmissions, to City Hall are reimbursable. One ten minute personal <br />phone call is reimbursable. Use of cellular phones should be minimized. <br /> <br />Section IV. Meals <br />It was the consensus of the Council that, on the road, meals shall be reimbursed on a daily basis, not to exceed the daily limit <br />as defined in the current General Services Administration (GSA) travel guidelines. To be reimbursed, Councilmembers must <br />have paid receipts. Meals for state and federal dignitaries may be reimbursed. Local meals will not be reimbursed. <br />Expenses will be reimbursed only if preauthorized by the Mayor. <br /> <br />Section III. Hotels <br />It was the consensus of Council that reimbursement would be authorized for the least expensive room which is utilized or <br />blocked by the host conference. May upgrade and pay the difference. Non conference hotels will be referred to the <br />current GSA guidelines for a standard. <br /> <br />Section II. Local Transportation at Conferences: <br />It was the consensus of Council that rentals would not be allowed unless preauthorized by the Mayor. Taxis are authorized <br />where convenient, less costly transportation is not available. Airport vans, buses, trains, or group limousines are allowed. <br /> <br />Section I. General Guidelines <br />It was the consensus of Council that travel expenses will be reimbursed on actual expenditure basis, with paid receipts. <br />Reimbursement for use of private automobile shall be at current per mile rate, plus parking and tolls; not to exceed the cost <br />of airline travel. Airfare to be reimbursed for least expensive, available rates. Excluded from reimbursement are car rental, <br />alcoholic beverages, gifts, expenses for co-travelers or companions. "2 for I" rate travel packages are excluded beyond the <br />lowest available single fare. <br /> <br />Mr. Wagner read the preamble of the Elected Officials Travel Guidelines. <br /> <br />ADJOURNMENT <br /> <br />Mayor Adams adjourned the meeting at 7:10 p.m. <br /> <br />Leisha K. Meine, City Clerk <br /> <br /> <br />