2002-05-13 (budget) - Laserfiche WebLink

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Session 1840 May 13, 2002 LEGISLATIVE SERVICES - 10.10: Mr. Ollendorff said that there were no major changes here. Responding to Ms. Colquitt, Mr. Ollendorff stated, with reference from Ms. Szymula, that Public Officials Insurance was liability insurance if the Mayor or City Council is ever sued. Under 721.10, Miscellaneous Outside Personal Services, is U. City in Bloom. Last year the Council rewarded them $20,000. This year they are asking for the same amount of money. Under 729.14 Election Costs, there was an election this year and next year there isn't one scheduled. If the Council decides to have an election for bond issues, which we probably will, we would charge that cost to the administration of the project itself. $18,000 has been budgeted for expanding the Laserfiche Document Imaging system. This system costs twice this much, but the other half is budgeted in the Planning department. This is one budgeted element of the five year IT strategic plan. Responding to Ms. Welsch's question regarding Legal & Stenographic Services, Mr. Ollendorff, with reference from Ms. Forsythe, replied that these are costs to supplement the municipal code and the online municipal code. This also includes recording fees. Mayor Adams wished to discuss Information Technology in greater detail at some point. Ms. Colquitt wished to discuss internet services in particular. Responding to Ms. Colquitt's questions regarding 725.08 Internet Services, Mr. Ollendorff responded that these costs include the internet service provider, domain name registration, and web hosting for the City. Mr. Munkel asked why these costs came out of the City Council's and City Clerk's budget. Mayor Adams explained that the website is maintained from the City Clerk's office and the City Clerk is responsible for it. Mr. Munkel agreed that this was an excellent rationale for putting it in this budget. Ms. Colquitt asked about the travel budget for the Council and City Clerk. Mr. Ollendorff said that it looks like we are running about the same and are estimated to end the year at $22,800. Mr. Ollendorff wished to make a few general comments about every department in the budget. The amounts of money that are shown for all full time staff include step or merit raises and also includes a four percent cost of living raise. The Council may not approve that large of an increase, but the increases are in the budget. Mr. Sharpe asked if step increases were given to employees periodically as a reward for longevity. Mr. Ollendorff basically agreed with his description and stated that he would get exact figures to the Council and how it worked with each classification. Some get to top pay in two years, some in 54 or 60 months. Responding to Ms. Welsch's request for clarification, Mr. Ollendorff said that at the end of each budget there is a summary of personnel and pay ranges which is only for the current year budget. It is not what we