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Session 1840 <br />May 13, 2002 <br /> <br />Welsch inquired as to why the actual pay was decreased. Mr. Norfleet said that there <br />was an error in the calculation last year and additionally, some employees were moved <br />around. Ms. Colquitt asked about how the Ambulance Account Clerk would function in <br />addition to the new billing contractor. Mr. Norfleet said that ambulance billing was only <br />a portion of her work. This person will still have to collect money, record it and work <br />with the billing contractor. She will handle back end processes for this function. <br /> <br />Responding to Mr. Wagner, Mr. Norfleet responded that the items listed under 743.08, <br />Office Furniture and Equipment, is for new printing equipment. Mr. Ollendorff stated <br />that the Print Shop, run by one person, does all the printing for all departments, does all <br />the mail and collects coins from the Loop parking meters. <br /> <br />MAINTENANCE OF CITY PROPERTY - 10.17: <br /> <br />Mr. Ollendorff reported no major changes in this budget, but would like to point out <br />capital outlay for buildings on page C-22. We are not certain as of yet exactly what is <br />necessary to renovate City Hall, but by the time it is completed with the consultant, Mr. <br />Ollendorff is certain that it will range in the many hundreds of thousand dollars. He <br />wanted to budget $50,000 just to put a small down payment to start. He is also <br />budgeting money in Planning, to move ahead with the architectural study to determine <br />what needs to be done. Mayor Adams noted that the Council had talked about <br />potentially moving ahead with a bond election for the Recreation Center, but the City <br />Hall renovations will also need a bond. Mr. Ollendorff doesn't believe that we will know <br />exactly what we will need with the City Hall renovations until next winter, so a bond <br />couldn't be considered until then. Mr. Ollendorff said that the Historic Preservation <br />Commission applied for and received a state grant for about $20,000, which was <br />enough to do about half of the study and was completed six months ago. They are <br />going to apply for a Phase II grant, but the grant applications don't go in until next <br />September. It took a year to hire a consultant and then for the consultant to do their <br />work. Mr. Ollendorff suggests letting the Planning Director hire an architect to complete <br />the study in six months. Next winter we should have complete details on what it will <br />take to refurbish City Hall. Maybe this fall would be a good time to put the bond issue <br />for the Recreation/Pool facility. <br /> <br />PUBLIC RELATIONS - 10.19: <br /> <br />Mr. Ollendorff said that this department's workload is overwhelming and they have way <br />more than they can do. What has happened is that more and more of the special <br />events and Arts and Letters projects has been given to Public Relations. The job of <br />Public Relations should be to publicize the events, not to organize and carry them out. <br />You will see more public relations activity and other people will be planning the special <br />events. The Cityscape has been a joint publication with the city schools for a number of <br />years. We had expanded to four and sometimes five issues per year, because both the <br />City and schools have different needs. The schools have decided to publish at least <br /> <br /> <br />