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<br /> <br />E. Explicitly excluded from reimbursement are items such as car rental, <br />alcoholic beverages, gifts, expenses for co-travelers or companions. <br />I-1-p <br />Reimbursement of premium prices for “2 for 1" companion travel packages is <br />excluded beyond the lowest available single fare. <br /> <br />II. Local Transportation at Conferences: <br /> <br />A. Rental Car - Not allowed, except as pre-authorized by the Mayor. <br /> <br />B. Taxis - Reasonable taxi fares are authorized where convenient lower cost <br />transportation is not available. <br /> <br />C. Other - Airport vans, buses, trains, or group limousines are authorized. <br /> <br />III. Hotels: <br /> <br />A. Reimbursement is authorized for the least expensive, adequate single-rate <br />(double-rate, if single is not offered) room in the primary hotels utilized by a <br />conference, to be substantiated by a paid bill. Officials may pay the <br />difference and upgrade. For non-conference hotels, the current Federal <br />Register GSA guidelines shall be used as the standard. <br /> <br />IV. Meals: <br /> <br />A. On the Road <br /> <br /> 1. Reimbursement shall be for actual expenditures, on a day-to-day basis, <br />not to exceed the daily limit defined by the current GSA guidelines. The <br />City Clerk will have a copy of guidelines for Councilmembers’ reference. <br /> <br />2. All meals must be substantiated by paid receipts and allowed for <br />University City officials, state legislators and members of Congress, and <br />their responsible staff members, if for a specific documented benefit to <br />University City. <br /> <br />B. Local (within St. Louis City and County) <br /> <br />1. Meals will not be reimbursed unless they are an integral part of a <br />meeting. <br /> <br />2. University City does not have an “expense account” or issue credit <br />cards covering meals for officials and others. Expenses shall be <br />I-1-q <br />October 1, 2007 <br /> <br />