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<br />CITY OF UNIVERSITY CITY <br />Elected Officials Travel Guidelines <br /> <br /> <br />Preamble: <br /> <br /> <br />These Travel Guidelines apply to the Mayor and Councilmembers of <br />University City, Missouri. <br /> <br />The Mayor and Councilmembers are totally committed to responsible, <br />legal and ethical conduct in all their actions as agents and <br />representatives of University City, whether on travel or at home. <br /> <br />It is deemed reasonable for the Mayor and Councilmembers to participate <br />in professional organizations that are clearly relevant and beneficial to <br />municipal governance, and that deal with current issues and strategies <br />directly pertinent to University City’s situation and development. <br />Examples are the National League of Cities, Missouri Municipal League, <br />St. Louis County Municipal League, and U.S. Conference of Mayors. <br /> <br />Furthermore, frequent direct and open contacts with our legislative <br />representatives on both state and national levels, and attendance at <br />selected municipal government training and educational events are to be <br />encouraged. <br /> <br />A reasonable annual travel budget allocation shall be decided by the <br />Council each year. All travel and reimbursement requests must be <br />submitted to the Mayor for pre-approval and reimbursement. <br /> <br />I. General Guidelines: <br /> <br />A. Travel expenses shall be reimbursed on an actual expenditure basis, (not <br />fixed per diem), subject to presentation of receipts or other documentation. <br /> <br />B. The annual travel expenditures by the Mayor and Councilmembers are <br />subject to an overall annual total budget, approved by the Council. <br /> <br />C. Reimbursement for use of private automobiles for travel shall be at the <br />current per mile rate, plus parking and tolls; the reimbursement shall not <br />exceed the cost of airline travel, including related air travel expenses, such <br />as transportation to and from airports. <br /> <br />D. Pre-approved airfare shall be reimbursed, based on the least expensive <br />reasonable available rates. Arrangements should be made well in advance <br />to obtain the best rates. <br />October 1, 2007 <br /> <br />