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<br /> <br />MINUTES OF UNIVERSITY CITY COUNCIL <br />SPECIAL SESSION <br />IT ASSESSMENT and MARCH 27 POSTPONEMENT OF MOTION <br /> <br />March 27, 2008 <br /> <br />The Council Special Session, held in the City Hall Chambers, fifth floor, City Hall, 6801 <br />Delmar, on Wednesday, March 27, 2008, was called to order by Mayor Adams at 5:30 <br />p.m. In addition to Mayor Adams, the following members of the Council were present: <br /> <br />Ms. Stefany Brot <br /> Mr. Michael Glickert <br /> Mr. Robert Wagner <br /> Ms. Lynn Ricci <br />Mr. Byron Price arrived at 6:05 p.m. and Mr. Arthur Sharpe, Jr. had an excused <br />absence. <br /> <br />Also present were Finance Director/Deputy Director Janet Watson, Assistant City <br />Manager Petree Eastman, Director of Community Development Lehman Walker, and <br />City Attorney John Mulligan. <br /> <br />The City hired Scott Klososky to assess the City Informational Technology (IT) <br />department and give a report on his findings. Mr. Klososky covered his top ten <br />recommendations in highlighting his report. The top ten recommendations were: <br /> The City needs to agree on a two year long term plan and coordinated strategy <br />1. <br />of how technology can accomplish the City’s goals. <br /> Form a core IT team to guide the implementation of technology across the city <br />2. <br />while working as a team. <br /> Need for Disaster Recover and Single Point of Failure plan. <br />3. <br /> Improvement needed on technology implementation procedures which then <br />4. <br />need to be communicated to all and the process needs to be applied across the <br />City. <br /> A need for better communication between the IT department and every <br />5. <br />employee as to anything happening in IT, including new things coming, <br />explanations of past things, and hints of how to use technology better. <br /> Improvements needed to lower the amount of downtime, as moving servers to a <br />6. <br />collocation and investing in a network monitoring system. <br /> Each department needs to have an appointed person to do technology research <br />7. <br />and development. This is a way to become aware of what technology is <br />available and how it could accomplish the same end result but through a less <br />expensive process. <br /> Development of a constituent database that will tie dissimilar applications <br />8. <br />together for a single view by entering a name, it would search in different <br />applications throughout the City and bring up all information entered on one <br />screen. <br /> Develop a regimented plan for training everyone. <br />9. <br /> Develop a rigid method for assimilating best practices from other cities, <br />10. <br />“embrace and extend,” when looking at new technical applications. <br /> <br /> <br />