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<br />I. CITY MANAGER’S REPORT <br />1. <br />Financial Management software for the City <br />Five bids were received and acceptance of New World LOGOS was <br />recommended for $479,949, which was the highest bidder. Maintenance and <br />support for the first five years would be $227,700. <br /> <br />Mr. Price moved to accept New World LOGOS’s contract, seconded by Mr. <br />Wagner and was approved unanimously. <br /> <br />Mr. Price inquired about any additional cost outside of the agreed upon <br />maintenance and support listed for the next five years. Ms. Watson said there <br />would not be any additional cost in the next five years other than the agreed <br />upon maintenance and support charges. <br /> <br />Ms. Ricci asked to confirm the additional cost for maintenance and support for <br />the next five years to be approximately $250,000. Ms. Watson said there would <br />be an ongoing yearly maintenance fee. Ms. Watson stated that it will cost <br />approximately an additional $250,000 for the maintenance and support for the <br />proposed software from New World LOGOS for the next five years. Ms. Ricci <br />asked about the travel expense. Ms. Watson explained that it will be used during <br />implementation and training of the new software package. She said there would <br />be one to two people furnished for training depending on the area of the finance <br />package implementation. Ms. Ricci asked Ms. Watson to confirm that the <br />contract consists of the installation, the training, the cost of any updates and the <br />ongoing maintenance for next five years. Ms. Ricci asked what would be the <br />maintenance charge in year seven? Ms. Watson said that she only requested <br />bidders to bid on five years of maintenance. <br /> <br />Mr. Crow asked what the travel budget consisted of and if was an estimate? Ms. <br />Watson said that the City would only be billed for the portion which would be <br />used in the next two years. <br /> <br />2. <br />Community Development Block Grant (CDBG) Allocation <br />Ms. Watson presented to the Council the allocation for CDBG in 2008 and the <br />proposed allocation for 2009, decided after the Public Hearing on June 2, 2008. <br />She said it was Council’s pleasure to review and make any changes before final <br />approval. <br /> <br />Mr. Price submitted to have $1,000 allocated for the Sutter Meyer house <br />restoration from the $31,000 proposed for Code Enforcement. Ms. Watson <br />suggested the $1,000 be taken from the scholarship fund as the money in Code <br />Enforcement is needed in the Loop area for police overtime. Ms. Watson said <br />that there may not be enough scholarship applications for the amount allocated <br />so that is why she suggest the $1,000 come this allocation. She assured Mr. <br />Price that if enough scholarship applications were received, the City would not <br />turn any away. <br /> <br />Mr. Price moved to reallocate $1,000 from the scholarship fund to be used for the <br />Sutter Meyer restoration with the understanding that no scholarship applications <br /> <br />