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Session 1921 <br />May 17, 2004 <br /> <br />18. Community Center- bugs have been reported from time-to-time and the <br />staff would like to be able to call an exterminator more often, which is an <br />additional seven hundred dollars added to the current cost. The City Manager <br />did not think it necessary for the City Council to transfer budgeted money for <br />such a small amount. Discussion followed about the appropriate schedule for <br />exterminators and about the cleanliness of a storage room in the recreation <br />center. Kitchen use, it was pointed out, increases the presence of bugs. <br /> <br />There were some data entry errors reported last week, and the corrections <br />mean an additional $2,000 to be reallocated to recreation, $8,000 from <br />demolition, and the salary reductions of $32,000, yielding a total of $42,000. All <br />of these would be added to all ready budgeted $34,000 in that area. <br /> <br />Mr. Ollendorff's second priority for funding is the Fire Department equipment <br />reserve, which is his highest priority. Ms. Welsch wants some money, even if it <br />is $5,000, put into the operating reserve fund. Mr. Ollendorff said the usual <br />procedure is to budget the amounts that meet the Council's policy for a <br />percentage in order to pay for programs and services, spending as little of the <br />appropriated funds as possible. Money is added to the reserves purposely to <br />meet an economic decline or a major emergency. The amount grew to <br />$6,500,000, double the desired reserve, but with the knowledge that economic <br />decline would use up the funds. <br /> <br />19. City Hall - the renovation project continues; hopefully will be able to provide <br />some info to Council soon - it was noted that the City Hall is a candidate for <br />LEEDS certification. <br /> <br />Mayor Adams suggested that the City Manager direct the IT Coordinator, for <br />the 2005-2006 budget, plan for a major upgrade of the website. Mention was <br />made about the City Clerk's time and how it was spent, in relation to her part <br />time IT Coordinator position. The direction was that this would be discussed in <br />an Executive Meeting. <br /> <br />The Mayor adjourned the meeting at 10:02 P.M. <br /> <br />Leisha Meine Forsythe <br />City Clerk <br /> <br /> <br />