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Session 1936 MINUTES OF THE UNIVERSITY CITY COUNCIL October 11, 2004 At a special session of the City Council of University City held in the second floor conference room on Monday, October 11, 2004, Mayor Joseph Adams called the meeting to order at 7:00 p.m. In addition to Mayor Adams, the following members of Council were present: Ms. Cassandra Colquitt Ms. Francine Brungardt Mr. Robert Wagner Ms. Stefany Brot Ms. Shelley Welsch Mr. Arthur Sharpe, Jr. Also present was the City Manager, Frank Ollendorff, Assistant City Manager Thomas Moton, Jr., and City Clerk Leisha Forsythe. 1. CALOP Operatin.q Procedures, Five-Year Plan and Ordinance Revisions Councilmember Wagner noted that two members of CALOP, the voting technical appointee from Charter and the non-voting appointee from Charter are taking leave of absences from this commission due to differences with the current chairperson. The City Clerk should write letters to them as soon as possible informing them that they are either in active service or not; there is no such provision for a leave of absence. He was also shocked to learn that there are no operating procedures in place for this group, which must be rectified immediately. According to the CALOP ordinance, a five year plan should also be in place, which has already been done. The current CALOP chairperson took it on himself to remedy the situation by authoring a set of operating procedures. Mr. Wagner stated that it was clear that the committee is dysfunctional and the Council must take action in order to get them working correctly again, one of which is to adopt the operating procedures, as well as getting qualified and able citizens to serve on this body. Councilmember Welsch commented that she had attended some "bad meetings" because both the staff liaison and chairman were attempting to run the meetings. Only one person can run a meeting, and that person should be the citizen chair. After the first meeting she attended, Ms. Welsch spoke with Councilmember Wagner, the former Council liaison to CALOP, and to Thomas Moton about the situation and expressed her concerns. She asserted that the conflicts made the meetings difficult and unproductive. She said that it was important that the CALOP chairman run the meeting, with the staff liaison available to give support and answer questions, but not run the meeting. CALOP member Nora Cahill's information packet included innuendos and false statements, but Ms. Welsch agrees there does need to be some changes. Ms. Welsch asked the