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CCouncil Aggenda Itemm Cover <br />_______________________________________________________________________________ <br />MEETINGG DATE: <br /> Junne 15, 2009 <br />AGENDAA ITEM TITLLE: <br />Asphalt Overlaay Improvemments <br />AGENDAA SECTION <br />: <br />nnsent Calenndar <br /> Co <br /> RESCHEDDULED? : No <br />CAN THIS ITEM BE <br />BACKGRROUND REVVIEW: <br />Eveery two yearrs, Public WWorks rates UUniversity CCity Streetson a <br />scale of 11 (failed conndition) to 100 (excellent condition), using the PPaser Pavemment Surfacce <br />Evaluatioon and Ratinng method. eenting the acctual condittions of the pavement, <br />By docum <br />Public Woorks is able its maintenance budgeet, make neppairs and usse <br />to develop cessary re <br />cost-effecctive mainteenance proccedures. <br />Historically, the City sought to mmaintain streeets city-widde at a ratingg of 6 or above (indicatting <br />tt is in fair to good condition structuurally, but is showing thss of wear, <br />the streee first sign <br />occasionaal patching and needs ssuch as micrrosurfacing)). <br />or cracking routine maintenance <br />Due to buudgetary constraints, soome routinee maintenannce has been deferred. Public Woorks <br />must repaave streets that are rateed 5 or beloow because the streets have excesssive cracking, <br />raveling, patching, annd rutting. <br />226, 2009, thnned bids for the annual Asphalt Impprovementss project. Thhe <br />On May e City ope <br />City had pprovided esstimates of nneeds for this year and also two opptional yearss. The optioonal <br />years do not commit the City to a contract rrenewal. Multi-year conntracts mayy be continued <br />each fiscaal year afterr the budgett has been aapproved byy the City CCouncil. Thee tabulation of <br />bid propoosals is as foollows: <br />Biddders Year 1 Yeaar 2 Year33 <br />1.BByrne and Jones Constrruction $$53,419.40$93,455.04$$72,360.39 <br />2.LLeritz$$58,172.60$117,5955.85$$93,640.26 <br />$124,165..09 $$103,136.56 <br />3.FFordAsphallt $$65,930.11 <br />4.CCounty Asphhalt$$67,871.33$96,211.46$$77,394.14 <br />No quoteprovided NNo quote provvided <br />5.TTraMar Contracting $$68,930.00 <br />No quoteprovided NNo quote provvided <br />6.EE.Meier Conntracting $$100,404.000 <br />One of the companiees is femalee owned: TrraMar Contrracting. Thee lowest biddder is not aa <br />minoritybbusiness ennterprise. Byyrne and Joones Constrruction has aan A.M. Besst rating of ““A <br />+XV” fromm Travelers Casualty and Surety CCompany of America. Each of thee referencess <br />indicated that Byrne and Jones Constructioon’s work peerformance is acceptabble. Byrne annd <br />Jones Coonstruction aalso own theeir own adeequate equippment to complete this project. <br />RECOMMMENDATION: <br />It is thee recommenndation of thhe Public Woorks Departtment that thhis <br />project bee awarded tto Byrne andd Jones Construction foor their low bid of $53,4419.40.Theey <br />offered thhe lowest bidd for the twoo optional yyears, as weell. The Cityy has previoous experiennce <br />with Byrne and Jones Constructtion and hass been satissfied with their work. <br />e 15\Consent Asphalt Paving - 6--15-09.docx <br /> <br />