2009-07-20 Regular Council Meeting Agenda

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MINUTES OF UNIVERSITY CITY COUNCIL STUDY SESSION June 15, 2009 The Council Study Session, held on the Fifth Floor of the City Hall, on Monday, June 15, 2009, was called to order by Mayor Joseph Adams at 5:30 p.m. In addition to Mayor, the following members of the Council were present: Mr. Michael Glickert Mr. Terry Crow Mr. Arthur Sharpe, Jr. Mr. RobertWagner Ms. Lynn Ricci Mr. ByronPrice Also present were the City Manager Julie Feier, Fire Chief Steve Olshwanger, Deputy City Manger Janet Watson, and City Attorney John Mulligan. The study session was to review Council’s Goal Progress. Fire Chief Steve Olshwanger updated the Council on the recent floods from the heavy rains. He stated that Glenside and Groby were also flooded this time. The fire department was very proactive and made sure no one was in harms way. Mr. Price requested that Senate and Congress be contacted by the City Manager and informed on the continue flooding happening in University City. Questions asked about the upcoming Council Session agenda. 1. Mr. Glickert asked for more information on the purchase of office supplies. Ms. Watson explained that Corporate Express was recommended as they had given the lowest discount on the one hundred most used items the City submitted for bids. This bid does not include paper or specialty items. She stated that the contract amount only meant up to the purchase total of $60,000. Ms. Ricci asked to be provided with what was actually expensed for office supplies for the years 2007, 2008 and 2009. 2. Questions were asked on the bid process and why the lack of bids. Ms. Ricci asked how the bids were communicated and if they were posted on the web site. She felt that some bids could be sent to companies out-of-state, especially if there were limited in-state resources. It was also asked if consideration was given to try and combine with other municipalities on the annual bids. Ms. Ricci also asked if a record was kept of the bidding companies’ minority participation. She stated that according to the Charter 2.58.010, the City was to require any person, firm or corporation contracting with the them to provide services as technical/professional, street repairs, supplies, maintenance, at a cost to the City of $50,000 or more and employing ten or more employees, to have an affidavit filed with the City that at least twenty percent of the work force consists of members of a minority. Mr. Crow asked if the bid on the interlocking pavement was higher than anticipated. Ms. Watson stated that it was budgeted for $100,000, which was $30,000 below the recommended bid.