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<br />The Director of Parks and Recreation Nancy MacCartney spoke on item 1 and 2 on the City <br />Manager’s report. Ms. MacCartney stated the Parks’ Commission gave approval for both <br />items. <br /> <br />Ms. Ricci asked Ms. MacCartney if her policy was any different that the policy for renting <br />City Hall facilities. She said that doing a special event in a park has different logistics as <br />parking, public safety and restrooms. Ms. Ricci said she was trying to understand why the <br />City was concerned over the success of an event of a community organization. Ms. <br />MacCartney said that if it is poorly organized it is directly reflected on the City. Ms. Ricci <br />asked if non-residents were excluded completely from renting any facilities. Ms. <br />MacCartney stated that there are limited resources and space would be doing disservice to <br />the residents if opened to non-residents. It was asked if opening it up would generate <br />revenue and Ms. MacCartney stated that special events are money losers and parking <br />tends to be a problem. Ms. Ricci asked if surrounding neighbors have similar policies as <br />she thought this was restrictive. Ms. MacCartney stated this was fairly standard and what <br />she has used in previous communities. <br /> <br />Mr. Glickert asked where this emanated from as the director has been here for several <br />years and why all of a sudden now it was decided to come up with this policy. Ms. <br />MacCartney said they have been getting requests for concerts and out-of-town not for profit <br />organization had planned a basketball tournament without checking with the Parks <br />Department. <br /> <br />Mr. Price asked what the policy meant and Ms. MacCartney said that you could not bring in <br />your own personal trainer to Centennial Commons or your own tennis teacher to the tennis <br />courts. <br /> <br />Ms. Ricci thought it was a good idea from the liability, insurance side. <br /> <br />Mr. Wagner said he is the Council liaison for the Parks’ Commission and much of the <br />changes seen were from their thorough discussion. The lead time was discussed and much <br />of the time was for staff to work through parking, insurance, etc. <br /> <br />Mr. Price asked about impromptu events and Ms. MacCartney said that they could be in <br />violation if they did not have a permit or in violation of any City Ordinance. He asked the <br />City Manager to look into controlling a large gathering in the parks. Ms. Feier stated that <br />attorney Mr. Martin was looking into it and would send his findings to the Park Commission <br />first. Ms. MacCartney said the next meeting where the Parks’ Commission could discuss it <br />would be in January 2010. Ms. Feier stated she would have the information for the January <br />Parks’ Commission meeting. <br /> <br />Mr. Wagner moved for approval, seconded by Mr. Crow and was approved unanimously. <br /> <br />2. <br />City’s policy on special events <br />Mr. Crow asked if it was required to make a reservation for an event three months in <br />advance as he thought someone would not plan for an event that far in advance. Ms. <br />MacCartney said that on minor events she can be flexible. She stated that for any event to <br />be successful, three months is a minimum. <br /> <br /> <br />