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City of <br />University <br />city <br />Council Agenda Item Cover <br />MEETING DATE: June 21, 2010 <br />AGENDA ITEM TITLE: Annual Order-Office Supplies <br />AGENDA SECTION: Consent <br />CAN THIS ITEM BE RESCHEDULED? : No <br />BACKGROUND REVIEW: Requests for Proposals were issued to seven <br />vendors for Office supply products. There were two proposals received: <br />Office Max .......................................Discounts of 45-75% <br />Staples ............................................Discounts of 30-75% <br />The proposal submitted by Staples offered higher discounts of the City's most <br />frequently used 100 items. Staples also obtained Corporate Express in a merger <br />last year. Corporate Express has previously provided excellent service and <br />competitive prices for the City. The first year of the contract was approved last <br />year for $60,000. The City has evaluated reductions in this area and the <br />estimated amounts have been reduced for FY 11. <br />RECOMMENDATION: It is recommended that the Council approve the <br />award of $40,750 for the second year of the two year contract to Staples for the <br />contract for Citywide ofFce supplies. <br />June 21, 2010 I-4-1 <br />