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<br />CITY OF UNIVERSITY CITY COUNCIL <br />STUDY SESSION <br />DECEMBER 6, 2010 <br /> <br /> <br />The Council Study Session held on the fifth floor of the City Hall, on Monday, December 6, <br />2010. Mayor Welsch called the meeting to order at 6:00 p.m. In addition to Mayor <br />Welsch, the following members of the Council were present: <br /> <br /> Mr. Byron Price <br /> Mr. Steven Kraft <br /> Mr. Terry Crow <br />Mr. Byron Price, Ms. Lynn Ricci and Mr. Arthur Sharpe were absent. <br /> <br />Also present was City Manager Lehman Walker. <br /> <br />The study session updated the Council on the progress of the Fleet Management Study <br />Report prepared by Mercury Associates in April 2009 and the Fleet Utilization Study <br />Technical Brief prepared by Mercury Associate in January 2010. <br /> <br />City Manager Mr. Walker opened the meeting at 6:05 p.m. and noted that of all the <br />recommendations given in an earlier Fleet Study report, only four had not been <br />implemented. Mr. Walker introduced the Manager of Fleet Operations Tom Brushwood <br />who gave a PowerPoint presentation and then answered any questions or comments from <br />Council. <br /> <br />Mr. Brushwood stated that the Fleet Management Study had to do with the entire facility, <br />all the vehicles; how they were maintained and managed. The Utilization Study had more <br />to do with the actual use of the vehicles; were they being used properly or did the City <br />have any unnecessary vehicles. There were forty-one recommendations and to date thirty- <br />seven have been completed. Mr. Brushwood said the Fleet staffing changed and now <br />includes a lead mechanic. He said presently, all mechanics and the fleet manager have <br />their Commercial Driver’s License (CDL). A formal training program was started for CDL <br />and Automotive Service Excellence (ASE) training. Mr. Brushwood noted that Fleet User <br />Policy was updated and a Pool Vehicle Policy was created. A fleet Management Policy <br />and Procedures for all departments were gathered and are now located in one place. He <br />explained that a Business Continuity Plan was developed for use in case of an emergency. <br />Asset inventory was taken and obsolete parts were returned or disposed of. The inventory <br />level and charge out is now tracked by the Fleet Management Information System. Mr. <br />Underwood stated the Preventative Maintenance (PM) was a high priority in the earlier <br />study. In the Fleet Replacement program, the inventory was formally inspected and a <br />twenty year replacement plan was developed for each. The Fleet Management <br />Information System (FMIS) was purchased in 2008, and went live at the beginning of 2010. <br />It now tracks PM, labor efficiency, downtime, repair history, fuel usage and inventory. Mr. <br />Brushwood stated that the Street and Sanitation divisions did a major clean-up and <br />reorganization of the garage facility. Previously two-thirds of the work area was taken up <br />with material storage and when clean and reorganized, it more than doubled the available <br />work area. Mr. Brushwood said the service rate charge-back that is charged to the <br />respective departments each month is being worked with, as they appeared to be a little <br />on the high side. On the Fleet Utilization and Reduction Study, 202 units were identified, <br />some being non-vehicle equipment as cement mixers and floor scrubbers. The <br /> <br />