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recommendation was to reduce down to 134 units. Thirty seven units were eliminated and <br />one pick-up truck was transferred to the vehicle pool. Through three auctions on <br />purplewave.com, vehicles and equipment brought $230,000 for the University City Fleet <br />Department. <br /> <br />Mr. Walker pointed out the one page Fleet Management Report Status, which is attached <br />to the end of the minutes. He noted that this sheet provided all of the recommendations <br />from the previous study and its present status. Mr. Walker said that number 3, 15, 36 and <br />39 have not been implemented due to the City’s tight budget. He did compliment the staff <br />on the good job they did in cleaning up the facility. <br /> <br />Mr. Crow asked what process was being used when the part-time parts clerk was not <br />added. Mr. Brushwood stated that the mechanics would do their own ordering. Mr. Crow <br />asked if there was a check and balance on that. Mr. Brushwood said that the mechanics <br />would fill out a sign-out sheet as to where they purchased it from and anything over $250 <br />they would need to receive three bids. Mr. Crow asked about the best management <br />practices which stated that previously the procedures were in placed but inadequately <br />enforced. He noted that it now says the procedures are enforced and he asked for an <br />example. Mr. Brushwood provided an example of an employee fueling a vehicle <br />incorrectly. The first step would be to contact the supervisor and ask that person to <br />explain the correct procedure. With having one person to contact in each department, he <br />has not had to go any farther. He noted that previously each department had their own <br />agenda and now everyone is on the same page. Mr. Crow asked what the pool vehicle <br />was and Mr. Brushwood said it was a pick-up truck. He asked if the $230,000 was <br />allocated back into Fleet or into General Revenue. Ms. Watson said it went back into <br />Fleet. <br /> <br />Mr. Kraft asked Mr. Brushwood if Fleet actually had ten pool vehicles and not just one and <br />Mr. Brushwood agreed. Mr. Kraft asked about the potential flooding of the area and asked <br />if the maintenance area flooded. Mr. Brushwood said that the lot is basically the area that <br />receives any flooding. <br /> <br />Mayor Welsch asked for an estimate of finalizing their Strategic Plan and Mr. Brushwood <br />stated it should be finished in the next few months. He said that the plan will be, “where <br />we are, where we want to be, and how are we going to get there.” Mayor asked if they had <br />a policy on how long vehicles are kept. Mr. Brushwood said it was in their twenty year <br />replacement plan which was calculated on mileage range and year range for each vehicle. <br />He said that when the year comes up, another evaluation can be done at that time. Mayor <br />asked about acquiring more energy efficient or sustainable vehicles and he noted that this <br />was dealt with in the plan. Mayor asked if the City was still fueling School District vehicles <br />and how it worked. Mr. Brushwood stated that the City is reimbursed for the fuel the <br />School District dispenses into the their vehicles. <br /> <br />Mr. Price asked on the Fleet Utilization Study Technical Brief, “Cost Savings and <br />Avoidance Cost,” where it said avoidance of replacement cost by 1.2 million dollars by <br />eliminating units and he asked if that cost was extrapolated out in the future. Mr. <br />Brushwood said it was over the lifetime of the vehicle. It not only included the vehicle cost <br />but also the maintenance costs associated with the vehicle. Mr. Price stated that the <br />report said there will be no elimination of fuel cost with the elimination of vehicles because <br />the mileage of the eliminated vehicles would transfer to the remaining vehicles and asked <br />what that meant. Mr. Brushwood said that if you had two vehicles and each traveled 4,000 <br /> <br />