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<br />MINUTES OF THE CALOP COMMISSION MEETING, APRIL 12, 2007
<br />The meeting was called to order at 6:05 p.m. by Vice Chairman Nickels, in the second floor conference room, City
<br />In
<br />Hall. attendance were: Eleanor Mullin, Ed Nickels, Eric Friedman, Jim Kirchherr, Mae Etta Weston, Gladys Creer,
<br />Eric Friedman, Dennis Riggs, Bob Wilcox, Cameron Sanders Karol Walters, T.J. Mullin (visitor) Janet Watson(City
<br />Financial Dept.) and Michael Glickert (City Councilman.
<br />Mr. Nickels welcomed our new commissioner, Bob Wilcox.
<br />Minutes were read; Mr. Friedman moved we approve, Mr. Kirchherr seconded, approved by acclamation.
<br />Treasurer's Report: Mr. Friedman has no report, as Ms Watson is waiting for budget information. The City has
<br />traditionally taken 10% of the Charter money, approximately $9000.00 per year, for their services. Ms Sanders stated
<br />that he and Mr. Ollendorf had an agreement the last two to three years that the City would not do this, but only
<br />charge by the hour. Ms Watson does not think this is correct; she will check
<br />Mr. Friedman presented a draft budget. Mr Friedman moved we accept the draft budget for presentation to the City
<br />Council, Mr. Kirchherr seconded, approved.
<br />Project Updates: 2007 round: Wehrenberg is the only contract signed. 2005 & 2006 round:
<br />1. OttoMar Pruitt Igoe project--no contract signed; principal changed, they provided new information in the last
<br />week,
<br />2. The Notebook-- never signed, she asked for many changes, not sure this will ever go,
<br />3. Digital City--getting close, asked for and received extension,
<br />4. Dred Scott--has extension; Dennis hasn't been able to contact Ms. Harness--Jim has a good contact number for
<br />her,
<br />5. The Bracelet--now called Hidden Treasurer, has been turned in,
<br />6. Ed Dowling--working
<br />7. Black Legacy--he has changed title, and really the direction of the film. We will revisit this project to see if we will
<br />continue to fund
<br />8. Home on the Range--now called Silver Spurs, in, to be show on HEC in a month
<br />9. Johnnie Be Good--Mr. Holliday has obtained additional funding with our help, impressive progress. We
<br />concluded that we do need to put strict procedures in place to insure prompt and proper tracking of projects. We
<br />should set a time limit for signing contract.
<br />Copying of tapes: pursuant to a discussion last month stating that Charter Communications and the U. C. Library
<br />have received no tapes since 2004, except for 'U.City, the First 100 Years', Mr Riggs stated that he could produce
<br />two copies of nineteen tapes for approximately $800.00. Over a year ago, we had allocated $5000.00 to the
<br />process of copying and/or digitalizing old tapes, so Mr. Riggs will proceed with this project.
<br />Pursuant to last month's motion to explore using the services of the City, as opposed to the services of an Executive
<br />Director, Janet Watson, from the City Finance Department, made a presentation. She believes the City can provide
<br />all financial and legal services we require, plus secretarial services, for the 10% the City takes plus approximately
<br />$300.00 per month. This will provide a worker dedicated to CALOP.
<br />Ms Mullin moved we accept the City proposal for services, and eliminate the position of Executive Director. Ms Creer
<br />seconded. Discussion: Mr. Kirchherr asked how this would change the responsibility of each commissioner. Mr.
<br />Nickels stated that the use of an E.D. keeps the commissioners from being involved, and that a mentoring system, in
<br />which each commissioner would be the contact person for two to four projects, had been proposed a few years ago,
<br />and should now be implemented. Mr. Kirchherr called the question. The Motion passed with a vote of six aye, one
<br />nay.
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