2007-06-14 CALOP Commission - Laserfiche WebLink

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Minutes of the CALOP Commission Meeting nd University City City Hall, 2 Floor Conference Room June 14, 2007, 6:00 P.M. The meeting convened in the Conference Room, Second Floor of City Hall. In attendance were Ed Nickels, Eleanor Mullin, Karol Walters, Gladys Creer, Robert Wilcox, Jim Kirchherr, Genise Lay, Dennis Riggs, and Eric Friedman. The minutes of the May 10, 2007 meeting were reviewed. A motion to approve the minutes was made by Mr. Wilcox, seconded by Mr. Kirchherr, and approved. The Notebook Ann Davis, grantee for the film The Notebook, was not able to attend the meeting. Mr. Nickels reported that the scope of the project had changed. The commission will have Ms. Davis bring in the changes for evaluation. Treasurer’s Report Mr. Friedman reported that the Finance Department was making progress in the way that CALOP’s finances are reported. Mr. Friedman informed the commission that the financial statement was updated to show summaries, detailed expenditures, and the status of film projects for the fiscal year. Mr. Friedman would like the reports transmitted to the commission one week prior to the CALOP meetings. Individual copies of the May financial report, along with June’s statement, will be provided to the commission at its next meeting. Discussion was held about whether CALOP was responsible for making payments to University City. Some commission members recalled that Frank Ollendorff, former City Manager, had informed the commission that no money would be paid since administrative services had not been provided. This arrangement may have occurred in fiscal year 2006. Further discussion was held on whether there was written documentation available. Mr. Friedman requested that the Finance Department provide a record of payments made. Mr. Nickels reported that the commission was working to compile complete files and contracts on all grants. Mr. Nickels reports that all contracts were signed with the exception of James Scott. Liaison Program Mr. Nickels stated that commission members should have contacted their assigned grantee as a part of the liaison program. The liaison should contact the grantee and talk about any issues or matters relating to the grant/film project. If needed, commission members are available to assist liaisons with matters relating to their assigned grantee.