U City Library Board Minutes 03-12-2008

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University City Library board meeting minutes, 3/12/2008 a. HVAC repairs - A motion was made and seconded to accept the bid to do cleaning and repairs on the buidling's ventilation system from Albert Arno, Inc. not to exceed $10,350. The motion was approved. There are 30 air distribution units that will be cleaned and repaired. b. FY08-09 budget -Review and approval of the final budget is put off till the April meeting. c. Air Conditioning/cooling tower water treatment - A motion was made and seconded to approve changing the contract for the water treatment supplies used in the building's cooling tower to cost $940 each quarter. The motion was approved. President's report David Stokes reviewed and commented on the Missouri Senate bill SB711 regarding tax rate rollbacks. His opinion was that it should not adversely impact the library and does not take away the board's flexibility in setting a tax rate within the voter approved maximum. The board has always rolled back the rate as necessary with higher reassessments of property. Committee reports The Personnel and Policy committee of the board submitted the minutes from their meeting of February 13, 2008, as noted below: The meeting was called to order at 4:SOpm by board president and committee member David Stokes. Present were members Jessica Friedlander, Mary Costantin, David Stokes and library director Linda Ballard. The meeting consisted of a preliminary discussion of both full-time and part-time salaries of UCPL employees for FY2008, beginning July 1, 2008. The committee will meet again with the director when necessary information is available from UCity Hall. The meeting adj ourned at 5 : l Spm. Old business None. New business With the library director and assistant director absent from the room the board discussed the salary increase and performance evaluation of the library director. Since an exhaustive evaluation of Linda's performance had been done in 2007 by the Personnel and Policy committee it was decided that it was not necessary to redo the evaluation since it was the consensus opinion that she was continuing to do an excellent job. A motion was made, seconded and approved to adopt a salary increase for the library director at the same percentage increase being given to the other full time staff. David Stokes talked with Linda and gave her a memo from the board confirming that we wished her to remain the Library Director and receive the approved salary increase for FY08-09, Adjournment The meeting adjourned at 6:35p.m., 3/12/2008. Larry Nolan -Board Secretary Page 2 of 2