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Mr. Brad Flansburg, requested a four-way stop sign on Purcell at Julian on September 10, 2008. He asked why the Traffic Commission’s procedures require that the minutes be approved before the action is forwarded to the City Council. He stated that not all the commissions have that procedure. Mr. Paterson asked Mr. Sharpe Jr. if the commission has the ability to internally change their procedures. Mr. Sharpe Jr. indicated that he will look into the procedures and discuss his findings at the next meeting. Mr. Paterson expressed to Mr. Flansburg that the commissioners understand his concern and would like to make the procedures as efficient as possible. Mariela Tapia, Manager of the Engineering Division was present and explained to the Commissioners and to Mr. Flansburg the procedure for petitioning for the installation of traffic control devices as follows: ? The public contacts the Traffic Commission secretary who provides them with a traffic request form. ? The requestor completes the form and returns it to Public Works in person or by email, fax or mail. ? Public Works reviews the request, performs a field investigation and if warranted, the request is scheduled to be an agenda item at a traffic commission meeting. ? The traffic commission makes a recommendation on the request. ? Public Works sends the Traffic Commission’s recommendation to the City Council for their review and approval. The Traffic Commission acts in an advisory capacity to the City Council. The Traffic Commission recommendations will not appear before the Council until the minutes of the Traffic Commission meeting are reviewed and approved. That way, the commissioners have time to review the minutes of the last meeting and make amendments or corrections to the minutes, if warranted. Traffic related items are ones that affect many residents and careful consideration and review is necessary. Not all commissions should necessarily follow the same procedures in the same amount of time. Mr. Sharpe Jr. expressed that he will review all the commissioner’s procedures and he will be able to discuss it with Mr. Flansburg at the next meeting. 4. Other – Speeding on the 13xx block of Purdue Mrs. Wilma Kennell, resident at 1332 Purdue Ave was present to express her concern about traffic issues on the 1300 block of Purdue Ave. Traffic Commissioner Paterson explained the procedures for presenting Traffic requests to the Traffic Commission. Traffic Commissioner Bondareff provided a copy of the Traffic Request form to Ms. Kennell. 5. Approval of Minutes – September 10, 2008 meeting. The minutes of the September 10, 2008 meeting were amended. The minutes were unanimously approved as amended during the meeting. The meeting was adjourned at 7:30 p.m. Minutes prepared by Angelica Gutierrez, Project Manager – Traffic Commission Liaison Minutes – September 10, 2008 Page 4 (2).docx V:\WP51\ENGINEERING DIVISION\Public Works- Traffic Commission\minutes\2008\Minutes 10-08-08