2007-10-15 Regular - Laserfiche WebLink

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pulled his nomination upon objections previously listed by Ms. Ricci concerning having the City Manager rather than a non-government citizen. Mayor Adams suggested that the TIF vacancy would remain open since the commission would be restructured at the end of the year. Ms. Ricci offered to assist by supplying potential nominations for the Mayor’s approval and nomination. F. SWEARING IN G. PUBLIC HEARINGS H. CONSENT AGENDA 1. The annual vacant lot mowing contract was removed as it needed to be re-bided since the low bidder was retiring and going out of business. 2. Purchase of golf modules of recreation software was moved for approval by Mr. Glickert, seconded by Ms. Brot and approved unanimously. I. CITY MANAGER’S REPORT 1. Fiscal Year 2008 first quarter financial report. The Director of Finance Janet Watson presented the July through September 2007, first quarter financial report of the general fund showing revenue and expenditures. She explained it is common at this time of the year for revenues to be behind expenditures. Compared to one year ago, income from Sales and Use taxes were up slightly but only reflected one month’s taxes. Gross Receipts tax monies were higher than one year ago due partly to finally receiving some of the cell phone tax. Charges for Services were down due to working out the malfunctions in the implementation of using a bar-coding process. Expenditures were down in every category as compared to FY 2007. Ms. Watson requested Councilmembers to determine if they would like to delegate more authority to the City Manager for transferring of funds without Council’s approval. Ms. Watson proposed that all transfers of funds within a department be handled by the City Manager and Council would approve any use of contingency funds, transfers between funds, transfers incorporating a policy change, or for increasing or decreasing total plan expenditures or revenues for the fiscal year. Ms. Ricci asked about having a threshold number used to determine approval authority within each department of University City’s budget. Ms. Ricci moved to authorize the City Manager be able to approve transfer of anything under $25,000 within a department. Ms. Brot inquired about line item “contingency funds”. Ms. Watson said that fund was budgeted to cover unexpected expenses or lower than anticipated revenues. She also stated that the Undesignated Fund Balance only appeared on the year end statement. Ms. Brot seconded Ms. Ricci’s motion on permitting the City Manager to approve any line item transfer within a department of under $25,000 and was approved unanimously. Ms. Ricci asked to verify that the resolution would contain information on the contingency fund, the policy position change and the threshold amount within a department. Ms. Watson will prepare a resolution incorporating the above Council’s decision.