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Session 1909 <br />January 26, 2004 <br /> <br />Mr. Ollendorff then advised that two items were removed from the Consent Calendar to <br />allow for discussion. <br /> <br />Renovation of Irriqation System for Ruth Park Golf Course <br /> <br />Invitations to bid were issued for subject requirement. $80,000 was set aside. The <br />following quote was received: <br /> <br />Munie Outdoor Services, Inc ................................ $107,924.00 <br /> <br />This proposal met our specifications. The Company has substantial experience in golf <br />course irrigation systems, so Mr. Ollendorff recommended that the bid be awarded to <br />Munie Outdoor for the bid of $107,924, with $13,000. transferred from lower priority golf <br />course accounts and $15,000 appropriated from prior year fund balance. <br /> <br />Mr. Lieberman moved to accept the proposal and Mr. Sharpe seconded the motion. <br /> <br />Ms. Welsch said she had asked for this item to be removed from the Consent Calendar <br />because she has several concerns about it. Does the City have a long-term strategic <br />plan for the upgrading of the Ruth Park Golf Course? There are major problems with the <br />infra-structure and she does not want money spent if there needs to be up-grades later. <br />She does not think additional money should be removed from the "prior year funds <br />budget." She asked what the balance of that fund is at the moment and if that amount <br />is the same percentage as indicated as desirable for this point in the calendar year. Mr. <br />Ollendorff responded that the amount is approximately $3.7 million dollars which is 15 <br />per cent of the $24-$25 million budget. She then asked if this was the percentage <br />stipulated, and she was advised that, yes, it was. Mr. Ollendorff further explained that in <br />the past the policy was to keep one month's, or 8 per cent of the budget, which is one- <br />twelfth of the total. Three or four years ago the Director of Finance said that the current <br />recommended standard was fifteen per cent of the annual budget and Council <br />informally adopted that guideline. Ms. Welsch reiterated her position that money to <br />support this measure be found some place other than in the prior year funds budget. <br /> <br />Mr. Wagner asked if this was the only bid and expressed his opinion that it was a bit <br />excessive. Mr. Ollendorff said that it was the only one received that meets the City's <br />specifications, and that the company has substantial experience in irrigation systems, <br />and the original estimate came from this company. Prices have increased and the <br />estimate is a few year's old. Mayor Adams pointed out that the golf course generates <br />more revenue than it expends, and for this reason the Council decided to upgrade this <br />system and created the long-range plan. Mr. Wagner asked if the cost could be phased <br />over two years to lower the amount removed from the reserve fund. He also questioned <br />whether the City Council had "informally agreed to 15 per cent." He saw the decision as <br /> Page 3 <br /> <br /> <br />