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Regular Meeting March 28, 2005 Hart Contracting $3,853,078 $52,396 $3,905,474 Mr. Wagner moved adoption and Ms. Welsch seconded the motion. Ms. Brot started to tell the City Manager the reason she wanted the item removed from the consent calendar and Mayor Adams interrupted her, saying “No, this isn’t that item; it is the Olive enhancement that you wanted pulled off. . .” Ms. Brot started over again, addressing the City Manager and commenting that in looking over the list of things that are being put off, she is concerned about the steps in the front of City Hall. She said she recognized that the City Manager had not been trained in sales to “subconsciously ‘take-in’ a person or building in the initial few minutes and form an opinion.” Our City steps look terrible and are dangerous. The covering on them is coming off and causes feet to slip and if one is not holding onto the railing, one slips. She would like him to find a way to get the City steps “done sooner” or explain to her how, if the City waits, how we can get money in other ways. She was curious how easy it is to receive grants. She noticed the report mentioned that we have a grant request pending decision in August for a million dollars. Do those usually get approved? She said she hates putting that part off. She would like to give up something else and have the steps done in the beginning. Mr. Ollendorff said he would find a way to get the steps done. The reason these three items were taken out to be done later is because most of the items in the contract are all in one space, like you cannot leave out the electrical and just do the plumbing. Everything inside is related, so what has been held off on are items upon which nothing else depends. We can fund them later. At this point, we do not have the funds, but he is confident that there are several different sources and we will find a way to get the steps done. He agreed with her that it is an integral part of the project. Nothing was included in the bid that we did not think needed to be done very badly. There is nothing that can be left out, in his opinion, there are just some items for which we need to work a little harder to find the money. The reason for August is that it is the deadline by which the contractor said he would need to be notified in order to do these things during this contract. Ms. Brot asked about the grant received for exterior lighting and asked if the steps could be included in this grant, but was advised that it is only for lighting and that it could not be used for anything else. Another grant requested for up to a million dollars will not be decided until August and he is not counting on it, because it is a long-shot, but if it is received, the money cannot be used for anything previously contracted. Ms. Brot said she did not understand “laptop computers” request and asked what it meant? Mr. Ollendorff explained that laptop computers are energy related items and they can be purchased separately. His understanding is that these are to provide off Page 11