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5. <br />Finance Director Janet Watson gave a report on the progress of the implementation of <br />Finance’s new software, New World. <br />Ms. Watson stated that it is extensive software of which the Finance Department has almost <br />completely implemented. She said it goes through areas as financial management areas, <br />budgeting, general ledger, purchasing, asset management, payroll and HR areas, business <br />licenses and the final area to be implemented is utility billing. Ms. Watson noted that the <br />only problem with the system implementation was converting the data from the old system <br />to the new system. This has caused additional cost at the staff time at the software <br />company to work on the data and additional staff time to test that data. The original contract <br />was $479,000 and it looks like our cost will be $60,000 more for the additional staff time <br />required. She said this has been a two year process and the additional cost is about a 12.5 <br />increase in the original contract. Ms. Watson said there is $30,000 in the current budget <br />that could be applied toward it and at this time is asking for $30,000 additional. <br />Mr. Crow moved for approval and was seconded by Mr. Sharpe. <br />CITIZEN COMMENTS <br />Edward McCarthy, 7101 Princeton Ave <br />Mr. McCarthy asked the Council to put some strings on this money and until there are <br />timely, accurate and relevant financial statements. He stated he requested some financial <br />statements and felt the City deserved that as we just spent $500,000 for a new system. Mr. <br />McCarthy said his problem now if Ms. Watson is Acting City Manager he wanted to know <br />who would be doing her old job. <br />Mr. Glickert echoed what Mr. McCarthy said. He had a question about the finance software <br />interfacing with like departments as Public Works. Mr. Glickert stated that a feasibility study <br />was just done in the Public Works department and wanted to know why that was not parked <br />in the Finance Department’s software. Ms. Watson stated that this interfacing was into <br />other systems and decided that the current process is okay in those areas. It was really to <br />get the data from one system into the new system and the Public Works department does <br />not have a monetary system. Ms. Watson noted that the Finance Department has provided <br />quarterly financial statements that are posted on the web site. She said she would get them <br />posted this week, as well as the budget document would be posted on the web-site by the <br />end of the week. <br />Mr. Crow asked to confirm with Ms. Watson that a seven percent overage was in place and <br />they had a twelve and a half percent overage which was pretty close and confirmed that <br />everything should be completed by August and Ms. Watson agreed. <br />Voice vote was unanimous to approve the additional cost of the Finance Department’s New <br />World financial system. <br />K. COUNCIL ACTION ITEMS <br />1. <br />Appointment of a Mayor Pro-Tem <br />Mayor Welsch stated that according to the City Charter it is the Council’s duty to select a <br />member for Mayor Pro-Tem to serve in the absence of the Mayor. She asked Council for <br />nominations for a Councilmember to be Mayor Pro-Tem. <br />Mr. Price nominated Mr. Arthur Sharpe, was seconded by Mr. Crow and was approved <br />unanimously. <br /> 7 <br /> <br />