2008-02-28 CALOP Commission - Laserfiche WebLink

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reported that a CALOP-funded film Oh Freedom After While was being sold on the internet by another organization. Ms. Lay will locate the contract and verify that the Library has a copy of the film. A request for copies of the film/contract will be sent to the filmmaker, if items are not available. CALOP/VLAA Partnership Proposal Mr. Nickels described methods in which CALOP could partner with VLAA. Mr. Nickels noted that VLAA could provide legal services to CALOP grantees; CALOP could provide funding to build VLAA’s website. Mr. Nickels pointed out that funding for the website could be allocated from advertising expenses and that it would not affect grant funds. A motion to approve allocation of $1,000 from the advertising budget to advertise and support VLAA website and enter into a contract outlining what services CALOP will receive for the monies was made by Mr. Friedman, seconded by Mr. Wilcox, and approved. Councilmember Glickert asked that the commission consider conflict of interest that may rise due to Jim Reeves appointment to commission and affiliation with VLAA. Ms. Lay will find out if the city has a conflict of interest policy; if none is available, CALOP will create one. Five Year Plan Mr. Nickels reported that the proposed Five-Year Plan needs more detail on how CALOP will approach to future funding. Mr. Nickels and Ms. Mullin will develop the plan further and send a draft to the commission for comments/review before submitting to City Council. Treasurer’s Report Mr. Friedman reviewed the January 2008 financial report. Mr. Friedman noted that the 10% accounting fee due the city was not reported in totality. Mr. Friedman also reviewed the Fiscal Year 2009 proposed budget for approval. Mr. Friedman reported that accounts with no activity had been reduced and accounting fees paid to the city had been segregated for clarity. Mr. Friedman also noted that $5,000 had been allocated for special project contingency. A motion to approve/accept the FY2009 budget with discussion was made by Mr. Friedman and seconded by Mr. Wilcox. Ms. Creer inquired about funding for the school program. It was noted that funds for the school program were allocated in the FY2009 budget and set aside in FY2008 under current year grants. The motion was approved. Education Co-op with High School Mr. Friedman gave an update on activities relating to the education co-op. Mr. Friedman reported that he and Mr. Nickels met with the program moderator Kathy Corley and that a copy of the approved program had been provided to her. Ms. Corley will begin work as soon as the contract is executed; she will begin prep work through August with class beginning in September. The contract will be developed per resolution and passed through the education subcommittee and will include exhibits that will include the deliverables and specifics of the agreement. The deliverables will include outlining work parameters, a timeline for preparation, and the program syllabus. The education subcommittee will also provide administrative and fiscal oversight. Mr. Friedman also reported that Art Holliday plans to participate in the program; Mr. Friedman also asked Jim Kirchherr to participate. Mr. Nickels noted that filmmaker Steve Behrends plans to participate also. The commission is also exploring the possibility of obtaining inexpensive cameras for students; Ms. Corley is working on obtaining equipment from Webster University. Report on Grants #15 Princeton: Mr. Nickels reported that the filmmaker plans to complete the film in May. 2