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Photo Show – Chairperson - Barbara Santoro <br /> <br /> <br />Nothing to report at this time. <br /> <br />Starlight Concert – Co-chairs, Tom McCarthy & Kim Chilton <br /> <br /> <br />Kim has completed booking her performers for the series. <br /> <br />Park Festival – Barbara Santoro and Tom McCarthy <br /> <br /> <br />The event will be on June 19, from 11:00 am to 7:00 pm. <br /> <br /> <br />Some food will be provided by the Melting Pot. <br /> <br /> <br />A few ice cream vendors are being asked to donate / sell product at the festival. <br /> <br /> <br />Music is contracted for the event. <br /> <br /> <br />Art U. Do is underway, chaired by Julie Bianchi. <br /> <br /> Festival of U. City <br /> is the selected name of the event. <br /> <br /> <br />Art U. See planning is underway, chaired by Claire. Claire has meeting minutes <br /> <br />from her committee meeting with Adelia and Trish.Artist selection for the AYS <br /> <br />portion of the festival was discussed at length. <br /> <br />The art is not just being demonstrated, but also available for sale if the <br />o <br />artist wishes. <br /> <br />Julie suggested relieving Claire’s committee of the artist demo only <br />o <br />allowing her to focus on artists that prefer to sell. <br /> <br />As for artist selling their work, there will be police on site, but not <br />o <br />specifically to protect the artists’ work & cash handling. In addition, the <br />artists may set up their booths the night before but should understand that <br />there will be no overnight security. <br /> <br />The artists will be asked to sign a contract and provide a deposit to ensure <br />o <br />commitment to the project. <br /> <br />RAC has suggested that we could easily get 30 artists. <br />o <br /> <br />We had a visitor at the meeting tonight with several years of experience <br />o <br />chairing the Fair in the Square. She had very insightful comments <br />regarding how we selected our invited artists. <br /> <br />Taxes will be the responsibility of the artists. <br />o <br /> <br />A letter must be drafted ASAP for a call to artists, including fees and the <br />o <br />possibility of a silent auction of the on-site work as it progresses. <br /> <br />Tom is talking with the City regarding the need for business license. Most <br />o <br />artist are bonded, so this may not be an issue. And, there is a history of no <br />business licenses being necessary for art shows (Clayton, Fair in the <br />Square for example.) <br /> <br />Adelia made a motion to ask for a $50 deposit that will be 50% refunded <br />o <br />based on the conditions of showing up and cleaning the space upon <br />leaving for the day. If a business license is necessary, that will be in <br />addition to the deposit. Regina seconded the motion. <br /> <br />Tom will work on 5 artists for the bidding process. Claire’s group may <br />o <br />also have some artists for the jurying as well. <br /> <br />Timeline for Calls for Entries – <br />o <br /> <br />Tom had suggested a deadline of 2/15. <br /> <br />