06-8-11 Minutes - Approved - Laserfiche WebLink

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2. Review and Approval of the May Meeting Minutes- the May minutes were reviewed and corrections made – to be approved in July after corrected copies are distributed. 3. Finalize the Sustainability Strategic Plan – Donna asked that all members who have not submitted changes to Lois do so within the next 2 weeks. In order to finalize the plan, Donna suggested that we only work on this item in our next meeting. The committee needs final copies of the “Greenhouse Gas Inventory”, the “Street Lighting Study” and the “Sustainability Plan”. Lois and Lynnette are working on the latter, which will be ready for the committee to approve at the July meeting. It was decided to make this the only item on the agenda for that meeting. Committee members are to send any revisions of the plan to Lois within two weeks. 4. Green House Gas Inventory Report- Joe Heneberry presented a list of changes to the “Greenhouse Emissions Inventory” (see attachment). He wants the committee to particularly note changes in items: # 2, 4, 7 (items no longer part of city government deleted), 8, 9 (used actual waste stream data – a suggestion from Tim Michels on another source), 13 (additional info/examples), see “glossary” to explain “scopes”, 14 (commute distances for city employees explained – some must live in city). The plan is to present the final Greenhouse Gas Emissions Inventory to the Council in August, probably Aug 22, pending City Council schedule. The Council Meeting agenda request for a special study session to present the report must go to the City Clerk by the end of July. Joe will email the final report to committee members by Friday; Donna asked each committee member to read it and submit comments to Joe quickly. The City Council will read the report; they are not required to do anything. Committee members, as well as Joe, may submit suggestions on what to do. The Committee should probably develop goals and a call for action to support the report. 5. Bid Results for U City Energy Audit and Master Plan – see attachment Lynnette had the three proposals offering the lowest bids at the meeting for members to review and distributed the bid results. Based on a Community Sustainability Addendum report from September 2009, a Level II audit was requested in the RFP. The lowest bid to complete a Level II energy audit and master plan is from Allen & Hoshall for $22,390, based on initial review of the proposals this company is appears to be qualified to complete the project. They are not a local company; however, they have completed work in Missouri. They have an office in Memphis Tennessee. Lynnette will notify all bidders of the bid amounts, contact Allen & Hoshall and then check their references. Based on the results of that process, the City will award the project and begin the contract/agreement process with Allen & Hoshall. This item does not need to go to the Council becomes the amount is under $25,000 The $25,000 will come from the fiscal year 2011 budget, so funds to complete this project th. must be approved by June 30 The City Manager must approve and award the contract. The audit will take approximately 6 to 8 weeks to complete. The draft report will come to the Green Practices Committee. Committee members can be involved in this process. Phyllis and Jeffrey asked to be notified of site visits because they would like to participate. Lynnette will send information to all members about site visit dates, etc. City staff from the Community Development Department, Jared Agee, City Deputy Building Commissioner, will be involved with this project since that department oversees City buildings and facilities. 7/7/2011 8:26 AM