TC Minutes 6-11-14.docx - Laserfiche WebLink

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Traffic Commission 6801 Delmar Boulevard, University City, Missouri 63130, Phone: (314) 505-8560, Fax: (314) 862-0694 Ms. Gutierrez suggested that she create a policy that includes all the parking requests, petitions, etc. So that each time there is an issue such as this, it can be brought to the Traffic Commission meetings so that a recommendation can be made based on that policy. Commissioner Wofsey suggested that Ms. Gutierrez bring a draft of the policy to the next meeting. Ms. Gutierrez agreed. Commissioner Barnes made a motion to allow Ms. Gutierrez to create a policy that includes, requests, and petitions to the next meeting. Motion was seconded by Commissioner Hales and was unanimously approved. FY 2014 Annual Report – No Vote required C. Commissioner Wofsey presented the description of the report. No discussion took place. D. Council Agenda Items submittal by Traffic Commission – No Vote required Ms. Gutierrez presented to the Traffic Commission the general procedure of submitting items to council. The Traffic Commission approves a motion and that motion is recorded in the minutes. Then the Public Works and Parks Liaison prepares the council cover letter with summarizing what the item was approved by the commission. All information is included in order to give the Council a comprehensive knowledge of their request, including the minutes, staff report that was presented to the Traffic Commission. After that, the Director of Public Works reads all information and submits it to the City Clerk/City Manager’s office for inclusion in the agenda. The items to the agenda must be submitted two weeks before the City Council Meeting. Next, the City Manager reviews the agenda item with the Director of Public Works and if additional information is required, he asks for it. The time to do the additional analysis could be a few hours or months depending on the analysis required. Finally, the City Manager approves the inclusion of the item to the City Council agenda. Commissioner Womack asked if staff works on the recommendation to the Council right away or if there was some down time. Ms. Gutierrez explained that she works on her Council cover letter immediately after the minutes are ready and drafted for the inclusion of the agenda item. Commissioner Hales stated that Mr. Wilson told the Commission that the November recommendation to the Council and that this would take place at the June Council meeting which was the second Monday in June. Commission Hales pointed out that this item was not on the agenda and that the commission was not updated as to why this item was not on the agenda, after being told that it would be. Commissioner Wofsey asked Ms. Gutierrez how long it typically takes for an item to move from the Traffic Commission meeting to the City Council. Ms. Gutierrez advised that it depends on the length of the meeting. Ms. Gutierrez further explained that if the minutes take a week to be produced then two more weeks are needed for the before the next City Council meeting. It could take from three weeks to one month between meetings. Ms. Page 6 Traffic Commission Minutes – June 11, 2014